Best HRIS Software in India (2025): Features, Benefits & Top HRIS System List

Until very recently, the majority of Indian businesses were stuck in the dark ages. They had to wrestle with mountains of employee files just to keep up with basic HR tasks. But the pandemic pushed them to completely rethink their HR practices.

The sudden shift to remote work during this period exposed just how unsustainable manual, paper-based HR processes are. Even though the pandemic has passed, smart companies continue to invest in the best HRIS software in India.

So if you are still hesitating over whether to modernise your HR processes, you are missing a critical opportunity, because in 2025, having the right HRIS software will be the difference between thriving and barely scraping by. In this blog, you’ll get a practical introduction to HRIS software—what it does, how it helps, as well as a sneak peek at the top HRIS system list with exclusive features and benefits.

What is HRIS Software?

HRIS or Human Resource Information System was one of the first generations of commercial software that came out in the 1980s. HR management has always been a labour-intensive area of business operations. It adds too much strain to the administrative responsibilities. HRIS software systems were envisaged to lighten this load.

What Are the Core Capabilities of an HRIS System?

Now that we have unpacked what's hris system, let’s walk through the core capabilities they bring to simplify everyday HR processes.

Employee Data Management

A solid Human Resource Information System (HRIS) keeps all employee info in one neat, digital repository. You don’t have to rely on random spreadsheets to log your employees’ names, phone numbers, job titles, department, work history and reporting lines, lest it gets lost.

Organisational Structure Tracking

The automated generation of org charts is a hallmark of modern HRIS systems. Take Mewurk, regarded as the best HRIS software in India by a growing number of firms.

Its dynamic org charts update in real time as you make changes to reporting lines, departments, or cost centres.

This kind of proactive organisational mapping will become extremely valuable for managers and HR teams as it gives them a live snapshot of how the company is evolving.

Job & Position Management

A good HRIS system will help you maintain a logical record of every job role within the organisation, with its detailed description, key duties, and current status (whether the role is filled or open). It also helps sort job positions into the full-time, part-time, or contractor categories. When a staffing requirement arises, HR can easily reference these classifications to identify internal gaps, reassign resources, or forecast future hiring needs

HR Compliance Management & Recordkeeping

The platform keeps legally required paperwork, employment agreements, government IDs, tax forms, and similar files in a secure digital vault. When auditors or lawyers ask for any of these documents, HR can pull the records instantly and prove outright the integrity and accuracy of their HR operations.

Time and Attendance Tracking

HRIS systems usually have built-in attendance and leave modules which equip them to track employees’ reporting times, sick days, vacation hours, parental leave, and other absences.

These are important pieces of information which should be in sync with team calendars. A cloud-based HRMS (Human Resource Management System) with Leave and Absence Management helps maintain up-to-date data around leave requests, approvals, and balances. In essence, this creates an integrated ecosystem where employees and managers are on the same page regarding workforce availability and scheduling.

Benefits Administration Support

The HRIS also houses details about each employee's benefits coverage, such as their retirement plans, wellness stipends, and health insurance coverage. It monitors enrollment and eligibility. Looking at this data, HR can quickly explain options and updates to employees.

Document Management

The true power of an HRIS software system lies in how it handles business information and records. In that sense, document management comes at its very heart. Unlike HCM or HRMS platforms that focus broadly on workforce operations, HRIS concentrates on managing information.

Securely storing everything from offer letters and appraisals to ID cards, training certificates, and policy documents. That makes document management the backbone of the system. What sets modern HRIS software apart is its ability to keep these records encrypted, version-controlled, and fully searchable.

Employee Self-Service Portal (ESS)

In human resource management, employee engagement tools are increasingly essential. Employee self-service portal, for instance, is a key enabler when you narrow it down to the context of HRMS and HRIS systems.

Through a secure online portal, staff can update personal details such as their home addresses or emergency contacts well as view employment records, download payslips, and submit other requests. In fact, the self-service functionality of these systems takes the load off the routine admin tasks.

Reporting & Analytics

If you take a look at the best HRIS software in India, you’ll notice how deeply data-driven they’ve become. Built-in dashboards and custom report tools within them make it easy to track trends and spot red flags in real time. For managers to review key HR figures like the total headcount, turnover, and age or gender breakdowns, these tools offer instant, actionable insights. The clear data at a glance helps guide day-to-day decisions and workforce planning.

Audit Trails & Data Security

HRIS software systems log every alteration to sensitive employee records like salary changes, contact updates, and the like. Since these changes are verified at the higher management level, it becomes important for managers to keep the trail ready for auditing. So is the security and encryption that protects this data from breaches.

HCM vs HRMS vs HRIS - Understanding How They Compare

Since many people use the terms HCM, HRMS, and HRIS interchangeably, it's important to understand the differences. While there's nothing technically wrong with using them that way, as an HR professional, it's essential for you to know what sets them apart.

What is HCM (Human Capital Management)?

HCM incorporates the different approaches, techniques, tools, systems and practices that organisations use to manage and support their workforce. As the name hints, human capital management covers the entire employee lifecycle.

What is HRMS?

HRMS expands to Human Resource Management System (or Software). It is a digital alternative to effective workforce management via automating all the critical tasks in it. Cloud-based HR software solutions are more flexible and ideal for growing firms.

What is HRIS?

HRIS focuses on information management. It is either a feature within an HRMS or a standalone software that primarily deals with managing workforce data and information.

5 Best HRIS Software in India (2025)

Here we share with you the top 5 HRIS system list in India. All of these are already established brands in the HRMS segment with stunning features.

Mewurk

A cloud-based workforce management software, Mewurk offers robust HRIS features for both company and employee information management. Some of its key highlights include:

• Central employee database for personal, employment & compliance records
• Attendance & leave logs with integrated reporting tools
• Payslips, tax documents and contracts stored and accessible via ESS
• 50+ custom reports to guide data-backed HR planning
• Integrated HR task management module to quickly manage employee onboarding and offboarding
• Intuitive UI for effortless shift scheduling/shift planner
• Integrated HR task management module to quickly manage employee onboarding and offboarding
• Mobile ESS portal for employees to update personal details on the go
• Integrated HR task management module to quickly manage employee onboarding and offboarding
• Mobile HR app for geo-tagged attendance / GPS punch-in with multi-location support
• Integrated HR task management module to quickly manage employee onboarding and offboarding
• HR automation for roster planning, payroll integration and compliance Management.
• Integrated HR task management module to quickly manage employee onboarding and offboarding

HROne

A cloud-based HRMS platform, HROne automates 127+ HR processes across the complete employee lifecycle. The software helps more than 2000 companies with AI- powered features that reduce manual work.

The platform combines intelligent automation with mobile-first accessibility to help HR teams shift from administrative tasks to strategic initiatives.

Here are some of the major features it offer:

• Voice-powered AI agent to handle routine HR tasks through chat and voice commands
• InboxForHR dashboard that consolidates all daily HR actions in one location
• Automated payroll processing with salary calculations, compliance checks and tax deductions
• Performance management system with OKR tracking and appraisal cycles
• Geo-tagged attendance with GPS punch-in for remote and field workforce
• Recruitment automation from job posting to candidate onboarding

Zoho People

Zoho People is known for its broad suite of business applications. It is a customizable HRIS integrated into the Zoho ecosystem for handling workforce management-related tasks.

Key Features:

• Automated and real-time attendance tracking for workforce accuracy
• Centralised HR document storage with secure access controls
• Custom workflow configurations for HR data processes
• Unified employee database for structured record management
• Self-service portal for employee profiles and data access
• 360-degree performance review logging with historical tracking

Keka

Keka is a modern HRIS with a very clean UI and smart capabilities to simplify routine HR operations with a high level of data integrity and compliance. Built for startups and growing mid-sized businesses, it centralises employee information like personal records, payroll details, attendance logs, and performance data in one place for easy access.

Key Features:

• 360-degree appraisal logs with historical multi-perspective observation tracking
• Mobile-accessible system with secure access and real-time notifications
• Built-in attendance analytics with dashboards for punctuality insights
• Custom reports and real-time HR data reporting across metrics
• Payroll-ready HRIS with tax compliance and salary structure management
• Comprehensive employee self-service portal for personal data updates

Pocket HRMS

Pocket HRMS is a robust, scalable and AI-supported solution. It has earned a top spot among the most trusted HRIS software names in India. Featuring strong payroll and compliance automation and a cloud-first design, it caters to both startups and large enterprises.

Key Features:

• AI-powered chatbot 'smHRty' handles employee queries 24/7.
• Fully integrated payroll with automated tax and PF compliance.
• Mobile app for employees to access payslips and leave data.
• Shift, leave, and attendance syncing with biometric devices.
• ESS portal with self-service operations, analytics and reports
• Custom workflows for onboarding, exit, and document tasks.

Final Thought

There is no doubt that the use of the best HRIS software in India can add so much positive momentum to your HR administration. However, the real difference lies in how carefully you evaluate the available options, compare them with your organisation’s needs, and match them against the capabilities offered by each provider.

The HRIS software list shared here should equip you with the clarity and confidence to choose a system that scales with your growth.

Looking for the best HRIS software in India? Schedule your free demo and see Mewurk’s HRIS capabilities live.

FAQ

How can I select the best HRIS for my business?

When you select an HRIS software for your business, keep in mind that it should make handling your core HR tasks lighter, automate workflows, and centralise data. To truly deliver, it must also comply with India Labour Laws and Labour Codes, support the employee lifecycle, and enable biometric integration with face recognition punch-in. Ideally, you must choose a system that ticks these checkboxes.

What is the best HRIS?

The best HRIS software is something very specific to each business’s needs, goals, and scale. As far as Indian businesses, especially startups and small-medium enterprises, are concerned, Mewurk stands out for its intuitive design, local compliance support, and built-in biometric-ready attendance and payroll features.

Can HRIS software integrate with other tools or platforms?

Yes, most modern HRIS software, like Mewurk, offers integrations with payroll systems, biometric devices and leave or shift management modules. With these levels of integration, you can achieve a quick and uninterrupted flow of data across all the departments.

Related Posts

Why Accurate Attendance and Leave Management Matters for Business Growth?

How To Leverage Attendance Data For Better Workforce Management?

Weighing the Benefits and Limitations: On Premise HR Software Vs Cloud HR Software